Location ~ Vendor Map ~ Hours ~ Booth Set-Up and Tear-Down ~ Tents ~ Booth Size
Tables ~ Signage ~ Water and Ice ~ Recycling and Composting ~ Oil Disposal ~ Pets
The below are FAQs from our 2022 event. Information may change for our 2023 event.
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FAQs for Vendors
Please remember this is an all-vegan, cruelty-free festival, so we ask that you refrain from eating non-vegan foods while working in your booth. We want to promote a compassionate way of life, and nothing defeats this ideal quite like seeing a vendor eating or otherwise using animal products. (And, naturally, no fur caps or jackets!) Thank you for your cooperation
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Where will St. Louis VegFest 2023 be located, and how do I get there?
​The festival will be held at the World's Fair Pavilion in Forest Park. These links will help you find this landmark location.
Overall Map of the World's Fair Pavilion in Forest Park
Overall Map of Transportation and Parking for St. Louis VegFest
(Note: The Forest Park Trolley does not operate in fall and winter, so we will not be able to use this as transportation to the Pavilion.)
Is there a map of the festival grounds, so I can see where everything is, including my booth?
​Yes, we will have a complete map of the event layout, including vendor booths, Information booth, aid station, restrooms, and more. This will be emailed to vendors in the week leading up to the event, and also in our online program.
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What are the event hours of operation?
​Festival hours are 10:00 am to 5:00 pm.
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When can I set up my booth?
Vendor set-up begins at 7:00 am and ends at 9:30 am. All booths must be set up by 9:30 am. Please do not arrive earlier than 7:00 am. We cannot block streets, and vendors arriving prior to this time will impede street traffic while waiting to unload at 7:00 am.
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How will I unload and reload my belongings, and where do I park?
Click here for detailed instructions.
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What about tents?
Vendors are responsible for bringing their own tents, if they wish to use one. Please be sure yours is no larger than 10' x 10'. For safety, all tents must be weighted. Per Forest Park regulations, no stakes may be inserted into the World's Fair Pavilion grounds.
How big is my booth space?
Booth spots are the standard 10' x 10' (unless you purchased a 10' x 20' space), with a few additional feet behind for storing supplies. We will give you as much extra space as possible, but please plan to stay as close to this measurement as you can. We have over 70 vendors, so it is important for everyone to stay within their designated space. We are making an effort to maintain a distance between vendor booths and are working on providing a physical barrier to avoid visitors cutting in between vendors.
Do I need to (or can I) bring tables?
We will provide one 8' table and two chairs for each booth. You may bring additional tables if needed, but please do not exceed your booth space, and be sure to put identification on your table(s). We don't want to accidentally pack up your table(s) at the end.
​Do I provide my own signage?
Yes, you are responsible for and may bring whatever signage you like, as long as it does not interfere with the booths around you. If you have a sign or banner outside your tent on the grass, it cannot be staked into the ground. Per Forest Park regulations, no stakes may be inserted into the World's Fair Pavilion grounds. We want those in line to be able to see food offerings ahead of time, in order to speed up the lines, so please post your menu in a very visible location and update as you sell out of items.
Will vendors have access to water and ice?
While there is emergency water in the back room of the Pavilion, food vendors will not be allowed access to this area. Space is too limited for so many vendors to use the Pavilion water and sinks. We will have the St. Louis City water wagon near the cinder parking lot on the south side of the Pavilion. We encourage all food vendors to bring as much of their own water as possible, however. Keep in mind, if you are preparing food onsite or serving open food, you will need water for hand-washing and dish-washing. Be familiar with these requirements. Ice will be provided at a limited quantity for $6 for 20 lb bag.
Will you have recycling and composting at the event?
Trash will be provided by R and R Sanitation and we are always looking into recycling. Unfortunately, compost disposal is cost-prohibitive at this time. We hope to be able to add this feature to St. Louis VegFest in the next couple of years.
What if I have oil disposal needs?
We do not have provisions for hot oil disposal, so any vendors doing deep fat frying will be responsible for their own oil disposal. We cannot stress this enough: Please do NOT put oil in trash bins. Please be considerate of others and of the beautiful park grounds.
Can I bring my dog?
You can, but be sure to bring water and waste bags. (We will have some water bowls and bags available, should anyone forget to bring their own, but we strongly encourage individual responsibility.) Pets are not allowed in food booths. Health regulations prohibit animals (other than certified service animals) from areas around food preparation. If you do choose to bring your dog, be sure to pick up any waste, and never leave them in the car.
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What about payment options?
You are welcome to allow cash and card, or card only. If you are only accepting cash, you may lose out on customers as the pandemic has caused a lot of businesses to limit cash transactions or go card only (example: Busch Stadium) and consumers might be used to only carrying cards. If you decide to only collect cash as a form of payment, please post a large sign saying so that can be viewed by people at the back of your line.
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