Vendor Unloading and Loading Procedures
Unloading and set-up begin at 8:00 am. Please do not arrive earlier than 8:00 am.
Check-In and Unloading
You will come to a checkpoint at the roundabout at Concourse and Washington. (See map.) An organizer will greet you, hand you a map of the event layout, and direct you to drive up to the Pavilion roundabout. You will be instructed where to unload your belongings, depending on your booth location. You will also be told where to park after unloading.
When you stop for unloading, please do not begin booth set-up until you have parked in your permanent parking spot. (Again, this will depend on your booth location.) We need to keep traffic moving, so you will have no more than 5 minutes to unload and move to your parking spot. You can then begin set-up of your booth. If you need help unloading and carrying supplies to your booth, we can provide volunteer assistance.
If you are a food vendor, be sure you have already been to the Health Department for your Temporary Event Food Permit. Bring this permit with you. Make certain you have familiarized yourself with the Food Booth Set-Up. Every vendor is responsible for their own requirements. The Health Inspector will come around to check booths at approximately 10:30 am.
The festival opens at 11:00 am and goes until 5:00 pm. Unless you run out of food/merchandise, we ask that vendors remain until 5:00 pm. It isn't fair to visitors or to the other vendors when booths begin breaking down early. If you do run out of food or merchandise and need to leave, please let an Organizer (yellow shirts) know, and we will help you quickly pack up.
Loading and Leaving
After you have broken down your booth, carry your belongings to your car if it is parked nearby. If you were instructed to park farther away, go to your car and drive up to the Pavilion roundabout. We will have volunteers to assist anyone who needs help loading. If you are alone in your booth and need someone to watch your things while you get your car, we can do this, as well. Just let an Organizer know.